Executive Assistant

About The Role

We are seeking an organised and proactive Executive Assistant to support the Director of Property in managing their daily schedule, communications, and key administrative tasks. This is a 12-month fixed-term contract role ideal for someone who excels in a fast-paced environment and enjoys working with senior leadership.

About Us

Sentinel Property Group is a leading property investment fund with over $2 Billion in Assets Under Management (AUM), delivering returns of 19.05% Internal Rate of Return (IRR) per annum across over $1B of historical transactions — with 966 active High Net Worth investors.

We currently manage 62 commercial properties across 15 active trusts including Caneland Central (Mackay’s #1 Shopping Centre) and Casuarina Square (NT’s #1 Shopping Centre), led by our CEO & Founder Warren Ebert (aka the ‘Property Whisperer’).

At Sentinel Property Group, we cultivate a dynamic and rewarding work environment that continually evolves to create opportunities for professional growth, financial advancement, and career progression.

What’s in it for you?

• Engage with a diverse workforce representing 20 different countries, fostering a rich mix of perspectives and ideas.
• Receive a competitive salary with opportunities for professional growth and development.
• Immerse yourself in a vibrant company culture with monthly gatherings, including drinks, morning teas, movie and game nights.
• Make a meaningful impact by contributing to local communities and charities.
• Enjoy Company-partnered discounts.
• Work in a prime CBD office location.
• Benefit from our unwavering commitment to your career development.

Key Responsibilities

• Organising the Director’s calendar by prioritising appointments, meetings, and events.
• Coordinating with internal and external stakeholders to ensure efficient use of time.
• Acting as the primary point of contact for the Director, managing all incoming and outgoing communications (emails, phone calls, and other correspondence).
• Maintaining the Director’s communication style and preferences in all communications.
• Coordinating all travel logistics, including flights, accommodations, transportation, and travel documents.
• Preparing materials for executive-level meetings, including scheduling, agenda setting, and recording minutes. Tracking action items and following up on outstanding tasks.
• Handling sensitive information and maintaining confidentiality at all times.
• Assisting in the preparation of reports, presentations, and documents, ensuring accuracy and adherence to company guidelines.
• Building and maintaining strong relationships with internal teams, board members, clients, and external stakeholders.
• Screening and prioritising communications and requests directed to the Director.
• Handling inquiries directly or redirecting them to relevant parties as needed.
• Collaborating with the Director on specific projects and providing administrative and logistical support.

Skills & Experience

• Proven experience as an EA, PA, or in a secretarial role
• Commercial property experience is highly desirable
• Excellent organisational and time management skills
• Strong verbal and written communication abilities
• Proficiency in MS Office suite
• Experience with SharePoint, MS Teams, and MS Planner (or willingness to learn)

How To Apply

Sentinel Property Group is an ever-changing environment where no two days are alike! If you’re ready to be challenged, rewarded, and have a blast while doing it, hit that apply button today! Or email your cover letter, resume, and availability to HumanResources@sentinelpg.com.au.